Digital Library Center Blog | UF

The report won’t be out until after the meeting this May, but Computer Forensics and Born-Digital Content in Cultural Heritage Collections should be exciting and timely reading for everyone involved in supporting cultural heritage collections.

News Release: Flagler receives prestigious ‘Save America’s Treasures’ grant (December 17, 2009)

St. Augustine, Fla. — Flagler College recently received a prestigious grant to help preserve drawings from the architects of the treasured National Historic Landmark Hotel Ponce de Leon.

Flagler College President William T. Abare Jr., Ed.D., announced receipt of the prestigious “Save America’s Treasures” (SAT) grant administered through the National Endowment for the Humanities. The Saving St. Augustine’s Architectural Treasures project, a partnership with the University of Florida Libraries, will conserve and digitally preserve an irreplaceable collection of the earliest architectural drawings of John Carrère (1858-1911) and Thomas Hastings (1860-1929), the designers of Henry Flagler’s famed Hotel Ponce de Leon.

Carrère and Hastings were two of the most significant American architects of the late-19th and early-20th centuries. Their firm designed more than 600 buildings, including the New York Public Library (1902-11) and the House and Senate office buildings in Washington, D.C. (1908-09). According to Charles D. Warren, co-author of “Carrère & Hastings Architects,” they were “innovators in both technology and aesthetics.”

Regrettably, as Janet Parks, Curator of Drawings & Archives, Columbia University, said: “Most of the archive of [their] office was destroyed in the 1920’s.” The St. Augustine collection offers significant potential to yield unique information with enduring value.

Comprised of 267 original, fragile drawings on cloth, silk and paper, as well as blueprints and copies, the collection is the largest known archives documenting the firm’s earliest work. Among these fragile drawings are the blueprints for their first commission, the Hotel Ponce de Leon, which launched their careers.

This is Flagler College’s second largest award at $49,562 and was one of only five conservation projects funded nationwide. The funds will assist with the preservation of these recently rediscovered records and make them accessible to researchers.

Additional conservation projects include Friendly Association Papers, Haverford, Penn.; Paley Center for Media, New York; “This I Believe” Collection, Medford, Mass.; and William Still Collection, Philadelphia.

Original news release on Flagler College’s website.

The UF Digital Collections (UFDC) now have fully functioning online metadata editing!

It’s only been a few weeks since the UFDC self-submittal tool for  faculty to use to load materials to the Institutional Repository and for UFDC partners to use to load materials to their collections went live and now we’ve already added  full online metadata editing.  Mark Sullivan, the programmer who created the internal metadata editor originally as a desktop tool and who has now made the online tool with the same and even enhanced functionality over the desktop tool, released the online metadata editing earlier this week. We’ve been keeping the release quiet for a few days to check for bugs and problems internally before sharing the good news with everyone.We haven’t found any bugs and we’ve found a whole lot to love, so we’re pleased to be able to share the news of the online metadata editing tool with everyone!

See the screenshots below to see how it works (annotations coming soon), or UF faculty, UF researchers, and UFDC partners can sign up for  myUFDC accounts to begin loading and editing.

Online Metadata Editing (some of the preview views run across in my Firefox for the screenshots, but it looks great in use)

The Pennsylvania State University Libraries seeks a Digital Collections Curator to play a key role in the further development of our electronic content stewardship and publishing programs. These programs will be developed through a strategic and dynamic partnership between the Penn State Libraries and Information Technology Services (ITS). The Digital Collections Curator will lead the Libraries’ efforts to develop and plan user focused services that enable the effective creation, sharing, discovery, and use of digital content in support of research, teaching and learning. The Digital Collections Curator collaborates extensively with colleagues throughout the Libraries and ITS to achieve his or her objectives. The Curator will report to the Assistant Dean for Scholarly Communications who also oversees Digitization and Preservation, Scholarly Communications Services, and the Office of Digital Scholarly Publishing. This is a tenure track appointment.

Responsibilities will include:

• Lead development of an inclusive, user-focused agenda for digital scholarly content stewardship.
• Investigate, recommend, and develop plans for user-focused and repository- based services to effectively manage the sustainable creation, collection and distribution of high-value digital scholarly content.
• Manage a broad set of existing digital collections and repository content, including: reformatted materials (images, books, newspapers, manuscripts, etc), publication related content (journals, conference proceedings, monographs, hybrid formats, post & pre-prints, working papers, etc), as well as the potential and emerging needs for data collections in a wide array of disciplines.
• Research and develop in-depth knowledge of new and emerging technologies, relevant national standards, and best practices, in order to assess and promote their integration into local operations as appropriate.
• Serve on standing working groups and committees related to web functionality and digital content creation and management.
• Communicate effectively with internal stakeholders in the areas of collections & public services, technical services, information technologies, and scholarly communications.
• Promote and report on Penn State’s activities through conference and workshop presentations, written publications
• Represent Penn State in relevant professional contexts and engage with national and consortial peers to identify and/or carry out mutually beneficial partnerships.

Requirements:

• Master’s degree in library and/or information science, or advanced degree in relevant academic field.
• Should have 3 years work related to the creation, management, and provision of electronic data resources in a higher education environment.
• Should demonstrate strong organizational and/or process management abilities.
• Should demonstrate familiarity with developing trends in higher education information management, including, but not limited to: Cyberinfrastructure development, data curation and preservation, electronic publishing, digital scholarship and non-traditional scholarly communications
• Ability to lead and work collaboratively in an evolving and decentralized environment.
• Commitment to user focused design, development, and service provision.
• Communication skills that will support work with both technology experts and novices.
• Facility with common standards and practices in contemporary digital library management. Experience with XSLT, Perl or other scripting languages, and/or experience with major repository platforms is desirable.

Environment:

As an outcome of joint strategic planning, the Penn State Libraries and Information Technology Services (ITS) are collaborating in the development of this Content Stewardship program to meet extant and emerging digital content and asset management needs in areas such as digital library collections, scholarly communications, electronic record archiving, and e-science/e-research. Building on existing services and infrastructure, this program will put in place a cohesive and extensible suite of data access, management, and preservation services that will support the creation and distribution of digital scholarship. Additionally, the Penn State Press and the Libraries jointly operate the Office of Digital Scholarly Publishing to explore and incubate publishing services that support the Penn State community.

Penn State, a land-grant institution, is a member of the CIC (Big 10) academic consortium. The Penn State University Libraries currently rank 8th in North America among private and public research universities, based on Association for Research Libraries Investment Index. The Libraries hold membership in ARL, OCLC, CRL and the Digital Library Federation. Collections exceed 6.5 million volumes, including more than 68,000 current serial subscriptions.

The University Libraries are located at University Park and 23 other campuses throughout Pennsylvania, with approximately 6,000 faculty and 42,000 students at University Park, and more than 82,000 students system wide. The University Park campus is set in the State College metropolitan area, a university town located in the heart of central Pennsylvania. State College offers a vibrant community with outstanding recreational facilities, a low crime rate, and excellent public schools. The campus is within a half-day drive to Washington, DC, Baltimore, Philadelphia, New York City and Pittsburgh. For more information, please visit http://www.libraries.psu.edu and http://www.cbicc.org/

Application Instructions:

Send a letter of application, resume, and the names and contact information of three references to Search Committee, The Pennsylvania State University, Box DCC-PSUA, 511 Paterno Library, University Park, PA 16802, via email to lhrsearches@psulias.psu.edu, or fax to 814-863-5592. Review of applications will begin March 2, 2009 and continue until the position is filled.

Penn State is committed to affirmative action, equal opportunity, and the diversity of its workforce.

The UFDC usage stats are now online in great detail. The stats include overall, collections by date, items by date, collection history, items by collection, and definitions to sort out what all of this means. The items by collection is particularly interesting where you can see how many hits are on particular items, like this page for the Baldwin. Some collections, like the newspapers, are by title and issue, so I assumed the hits would skew to the first issue of any of the titles and they do in some cases, but in others the 157th issue is the most hit.

We’re still interpreting the data, but we’re already learning from it. For instance, Lourdes noticed that one of the University Archives Photos had significantly more hits than any of the others and in trying to find what made it special, she noticed it was the highlight image on the landing page for that collection. We’ve now added more highlight images for the collection that will alternate on reloads to help distribute the hits and provide more data to users. We normally try to provide multiple highlight images, but it hasn’t been a significant priority in the past and now we know it needs to be.

The Association of Research Libraries (ARL) issued a call for President Obama’s administration to support large-scale digitization initiatives. The brief call from the ARL Newsletter is online as is the full letter.

As an addendum to to ARL’s call for “a large-scale initiative to digitize public domain collections,” let’s also make sure these initiatives include all holdings that are in the public domain in however many selected US institutions, including the millions upon millions of pages published in other countries and collected by the US. The US has so many collections that would benefit the US and so many collections that, if shared openly, would benefit the world and international relations overall. Presenting and sharing these materials, especially in a way that makes sure they’re sustainable, will create new national resources and new sources for global collaboration.

My personal dream would be to see the public domain documents acquired through foreign cooperative acquisitions plans digitized as part of the larger US institution holdings where they can be found. In the Farmington Plan different US institutions collected materials by area or country so that the materials would be accessible in the US and preserved. The Farmington plan was formulated with the fear of data loss (paper data loss) from war and the first official Farmington meeting was in the 1940s in Farmington Connecticut. The Farmington Plan was official in 1948, but it’s official operations didn’t come with the necessary official funding so it only formalized work that had already been going on.

The cooperative collection plans formalized in the Farmington Plan date back far earlier. The reason I know any of this history is because the University of Florida, for instance, had been collecting Caribbean material for decades prior to the Farmington Plan (see this article) and continues to do so today. UF became the official institution responsible for the Caribbean in 1952 when a “modification of the subject basis for assignment was suggested when it was recommended that libraries accept total responsibility for publications issued by a given country or area not presently covered by the Plan. Thus, the Caribbean area was accepted by the University of Florida” (source). According to all of the documentation I’ve found (and this is still new research for me), the University of Florida had been collecting Caribbean materials and so UF was simply asked and added to the Farmington Plan for what it was already doing. Because of the existing relationships in the Caribbean, UF was able to acquire copies of documents–in print and in microfilm through “mobile microfilming units” (meaning barges with microfilm cameras that traveled the Caribbean and made microfilm copies of important documents and books)–and in at least one case, UF’s microfilm was the last copy in the world (hurricanes and tropical weather are a constant danger to archives now and were much more so before air conditioning). In the last copy instance, UF was able to digitize the materials through the Digital Library of the Caribbean (dLOC) and return the cultural materials to their rightful owners while also sharing the materials with the world. The last copy became one of many copies and became inaccessible to easily accessible.

The Digital Library of the Caribbean (dLOC) is a wonderful and downright amazing project in terms of technology, history, and significance. It’s successful because it took the cooperative collection plan and made it work digitally. Yet there are so many other existing projects that are or could also build on parts of earlier cooperative collection plans. Funding is needed though and these materials are needed and are not otherwise accessible. The purpose of cooperative collection plans was to ensure that someone would have a copy in the US and to avoid purchasing multiple copies and possibly overspending on always underfunded budgets (and this is going back past the 1940s discussions and earlier). The majority of materials in research libraries are unique because libraries couldn’t afford to get extra copies. Digitizing full collections is wonderful, but we need to digitize everything in all of them or very nearly. The uniqueness means that each library collection only has a tiny portion of the whole. Google scanning entire university libraries is only beginning to hint at scratching the surface and we need so much more.

ARL’s call for a large-scale digitization initiative is so right because the need is so huge, the benefits so great, and the possibilities so enormous. As ARL states, the initiative “will lay a foundation for innovation and national competitiveness in the decades ahead.” To that I would add “and a spirit of international cooperation and collaboration” to ensure that past brilliance and innovation are included. While the Farmington Plan wasn’t funded as it needed to be, it’s hard to imagine how much funding would be needed to support essentially an Internet of data made of microfilm, so many copies, mailed to institutions for all to access. The costs remain high, but are much lower and the potential rewards so much greater.

Like the other collections in UFDC, the Florida Digital Newspaper Library is expanding rapidly. The Florida Digital Newspaper has added 158,989 pages, doubling the previous size for a total page count of 279,507. Sometimes I prefer to post statistics like page and item counts because those can speak more effectively to how much mass is there and to its usefulness even if people aren’t sure what they might be looking for or why–just knowing that there’s enough stuff can help indicate critical mass and use value. For the Florida Digital Newspaper Library, the number of pages is useful as are examples of the titles and coverage. However, what I think is most useful right now is being able to see the full (or nearly full) runs of select newspaper titles. Many of the newspapers in Florida only had a few publication years before closing or merging with other papers so while the long and continuous issues are impressive, they’re impressive becausethey speak to the coverage across the years even through the many different titles.

For instance, for the Jax Air News, a military newspaper for the Naval Air Station in Jacksonville, Florida (most often referred to as NAS or NAS Jax), the Florida Digital Newspaper Library has issues loaded for these years: 1945-46; 1951-57; 1961-62; 1964-67; 1969-1971; 1973; 1975; and 2005. We have many more years to load and we’ll have them online soon, but the papers already loaded give glimpses into different eras, and the histories of those times as they were being experienced. With a similarly long coverage, The Star newspaper for Port St. Joe, Florida has 1937-1985 and 1988-2005. The Star has sixty-six years of newspapers online allowing its full sixty-six years of print to speak to the stories of the past. The Clewiston News has 1928-1945 and 2005-6 online and The Bradford County Telegraph has 1888-1893; 1895-1898; 1900; 1902; 1906-7; 1910; 1926-7; 1932-3; 1940-41; 1962; 1985; 2005-06.

The long runs with sporadically spaced years loaded may seem strange, but because the newspapers were old and Florida’s hot, many of the newspapers were digitized from microfilm by a vendor and then those papers were transferred to us (UF’s Digital Library Center) on hard drives to process. To maximize space (which is always too limited even with many, many terabytes in use), the papers are spaced by size so a paper with so many years and so many pages may have select years on one drive and other years on another. We process these all as quickly as we can, but we have more to go then we’ve loaded so far so we’ll certainly be over half a million pages just by loading the drives.  In the meantime, enjoy the papers that are online and know that more are loaded daily.

In fact, some of my personal favorites don’t have as many years loaded, like The Florida Alligator which was UF’s student newspaper before it became the Independent Florida Alligator (1990 and 2005 online). The Florida Alligator’s issues for 1945-8 and 1964 are online.  Also, for Orlando, the 1914-1915 issues of The Morning Sentinel are online and so are the 1947 issues of the Orlando Morning Sentinel, papers from a time when Orlando wasn’t huge. I don’t know if I can really think of Orlando as something other than a sprawling city, but these papers definitely make that more possible in my mind by helping to show an Orlando I’ve never met but would like to know.

The First Executive Director of the Open Content Alliance has been appointed and CIDE (Data Intensive Cyber Environments group) has joined the University of North Carolina at Chapel Hill’s School of Information and Library Science. These are two recent news releases that show the expanding happenings and possibilities for digital libraries, collections, and collaboration!

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Maura Marx Named First Executive Director of the Open Content Alliance

The Internet Archive and the Alfred P. Sloan Foundation announced today the appointment of Maura Marx as the first Executive Director of the Open Content Alliance (OCA). A search committee representing OCA member institutions made the appointment after an intensive search process. Ms. Marx will move to the OCA from the Boston Public Library, where she most recently founded the Digital Library Program and was instrumental in evolving the Library’s philosophy toward Open Content principles.

The Open Content Alliance is an international alliance of leading academic and cultural heritage institutions working to build joint digital collections for free public access.  Ms. Marx has been appointed to the new position of Executive Director in order to expand its activities as the preeminent center in the world for promoting the creation and open sharing of digital content.

“Maura’s background in working both inside and outside the library system will help her communicate with a broad public audience the shape of the new public library services in this digital age.” said Brewster Kahle, Digital Librarian of the Internet Archive.  “Her dynamic style, deep-seated commitment to open principles, and demonstrated success at implementing partnerships and initiatives in the digital space will be a powerful combination in taking the OCA to the next level.”

“We are delighted that Maura will take on this leadership role at such an important juncture for the organization.  The Open Content Alliance represents the largest group of libraries, universities and cultural heritage institutions in the world supporting a universal digital library that is truly open, non-profit, and non-exclusive” said Doron Weber, Program Director at the Alfred P. Sloan Foundation. “Maura will help to turn the OCA into a stand-alone membership organization that will play a leadership role on the national and global stage. ”

“Over the past three years members of the OCA have made incredibly important strides toward building a truly open digital information commons and I am thrilled to have the opportunity to lead the organization to new levels of growth and collaboration.” Marx said.

Among Ms. Marx’s first actions will be incorporation of the OCA in the State of Massachusetts and creation of a Board of Directors. She will focus on building collaborations across institutional boundaries, expanding the OCA community and becoming involved in public policy advocacy efforts.

Ms. Marx began her career in Europe in development for the arts with organizations including the Guggenheim Museum (Salzburg) and Warner Brothers.  She then worked as an executive in the U.S. technology sector before coming to the library world.  Her accomplishments have included strategic planning, fundraising, technology planning and public relations for organizations at varying stages of growth. She is a member of the Executive Committee of the Digital Commonwealth, the Massachusetts statewide digital library, and holds degrees from the University of Notre Dame, Middlebury College and Simmons College.

About the Open Content Alliance

The Open Content Alliance is an association of approximately 100 cultural and academic institutions, working to engage in activities that support the open sharing of information, including building joint online collections. It was founded by Brewster Kahle and the Internet Archive in 2005 with 12 initial member institutions, and has grown to over 100 today.  The OCA and has collectively provided over 400,000 books for digitization and contributed them to the Internet Archive’s shared public collections. Information on member institutions and open content principles can be found on the OCA web site.

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UNC News Release

For immediate use: Tuesday, Aug. 26, 2008

Carolina attracts world-renowned large-scale data research team; DICE group joins School of Information and Library Science

CHAPEL HILL - The University of North Carolina at Chapel Hill is now home to the world-renowned Data Intensive Cyber Environments (DICE) group (formerly known as Data Intensive Computing Environments group), long of the University of California, San Diego’s  Supercomputer Center.

The research team will hold appointments in Carolina’s nationally recognized School of Information and Library Science with research space in Chapel Hill’s Renaissance Computing Institute (RENCI). The award-winning research group brings expertise in development of digital data technologies, including open source software that enables sharing of data in collaborative research, publication of data in digital libraries, and preservation of data in persistent archives for use by future generations, along with a research portfolio exceeding $10 million.

“The opportunity to recruit an entire group of active researchers with an international reputation for vision, innovation and accomplishment is rare, perhaps even unprecedented in information and library science,” said Chancellor Holden Thorp. “Their work is closely aligned with the school’s efforts in the areas of digital libraries and archives, databases,
institutional repositories, information retrieval and information management. Our students and many others across campus will have an extraordinary opportunity to learn from and collaborate with this world-class research team.”

Research team leaders Reagan Moore, Ph.D.; Richard Marciano, Ph.D.; and Arcot Rajasekar, Ph.D.; are in the process of being appointed as full professors in the School of Information and Library Science (SILS), recognized by U.S. News and World Report magazine as the top school of its kind in the nation. Other members of the DICE group will move to Carolina in the next few months.

“The DICE group will function as a magnet for students and collaborators,” said José-Marie Griffiths, school dean. “The group will help us further extend the research computing infrastructure at UNC that will benefit us all, improve our capacity and capability to conduct larger-scale research projects, while inspiring new generations of students to understand that considerable attention and deliberate effort are needed to ensure both effective and long-term access to information.”

Group members will interact with colleagues in the school and other campus units on academic digital library and preservation research efforts, initially focusing on current collaborations such as the National Archives and Records Administration Transcontinental Persistent Archive Prototype and the National Science Foundation Software Development for Cyberinfrastructure project, along with others such as the Library of Congress Video Archiving project.

“A major challenge for the next several decades will be managing the enormous amount of digital data we create in science and research,” said Alan Blatecky, RENCI’s interim director. “The DICE group has years of experience and an international reputation for developing innovative systems for managing distributed digital data. This will be a huge
advantage for Carolina as the wave of new data rapidly becomes a tsunami. We will have the opportunity to extend our leadership nationally and internationally in managing, sharing, publishing and archiving research data.”

Other potential areas for collaboration include biomedical and health data management, grid computing and cyberinfrastructure with Carolina’s Translational and Clinical Sciences Institute and its recently announced National Institute of Health Clinical and Translational Science Award, visualization of large-scale data sets with the College of Arts and Sciences’ department of computer science and with RENCI, as well as shared institutional repositories and digital library systems with RENCI and the Triangle Research Libraries Network. Additional collaborations in the sciences, social sciences and humanities are expected.

“The DICE group, in collaboration with SILS, will pursue development of undergraduate, master’s and doctoral level courses on data grids and preservation environments,” Moore said. “The opportunity to teach academic courses strongly influenced the decision to move to SILS and UNC. We are also interested in pursuing collaborations for the creation of campus cyberinfrastructure and participating on data management projects in support of education, patient medical records and emergency preparedness.”

For more than 10 years the group’s Storage Research Broker (SRB) data grid has been used by research teams worldwide to automate all aspects of manipulation of large, distributed data files, including discovery, access, retrieval, management, replication, archiving and analysis. DICE most recently developed iRODS, the open source Integrated Rule-Oriented Data System, which introduced user-settable rules that automate complex
management policies, helping users tame today’s mushrooming collections of digital data.

The team has worked on national and international projects, providing data management systems for major grid and distributed research projects, including the Southern California Earthquake Center, the TeraGrid, the Worldwide University Network, California Digital Library-Digital Preservation Repository, the Laboratory for the Ocean Observatory Knowledge Integration Grid, the Biomedical Informatics Research Network and the
Geoscience network.

On Thursday (Aug. 29), the DICE group will receive the 2008 J. Franklin Jameson Archival Advocacy Award from the Society of American Archivists during the group’s annual meeting in San Francisco. A society news release said the award honors “an individual, institution or organization that promotes greater public awareness, appreciation or support of archives. The DICE group was selected for its long-time support of and involvement in the archives profession’s work to address the challenges of managing, preserving, and providing access to electronic records.”

School of Information and Library Science Web site: http://sils.unc.edu/
RENCI Web site: http://www.renci.org/
DICE Web site: http://diceresearch.org
iRODS Web site: http://www.irods.org

The University of Florida Digital Collections (UFDC) now include a “Map It” feature! With the “Map It” option, all items with geographic information are now displayed on a map using the Google Maps API. For instance, users can now see this photo of Gainesville mapped by clicking on the “Map It” tab, which shows a Google Map view of the photo’s location with a placemark.

See the Citadelle Henri Christophe in Haiti, and then see the satellite imagery map for it, which still clearly shows the structure, along with the surrounding area!

In case the maps aren’t exciting enough, UFDC also allows displays Flash files now so that items like this Beaded Coronet can be seen quickly with all of its thumbnails, in zoomable high definition, and in motion!

These improvements build from UFDC’s strong infrastructure with defined metadata for each item, to make research more fun, playful, and easier to understand. Instead of having to puzzle through the structured citation information for location, users can see the item along with the location. Only a small portion of the information already available in UFDC is really being utilized so far, so there’s much work to be done and many benefits to be gained!

Check out the maps, the objects in motion, and keep a lookout for much more to come!

The Chronicle of Higher Ed has a posting on Bolivia’s plans to open three universities teaching indigenous languages, including Aymara, Quechua, and Guarani.

MJ Hardman from the University of Florida has been researching Aymara, Jaqaru, and Kawki for decades. Her extensive research and teaching materials will help support this and other efforts to protect endangered languages, and many of her earlier materials are even in the process of being digitized for the Jaqi Collection within the University of Florida Digital Collections. It’s always wonderful to hear about how newly digitized materials have been or will be used!